The above helper column approach helps to achieve that in Excel and Google Sheets. Sumif/Sumifs, by default, can’t be used to conditionally sum visible rows. Sumif and Sumifs are no doubt very popular as one of the other worksheet function called Vlookup. =MAXIFS(C2:C15,D2:D15,">0",A2:A15,"Ryan") Sumif Visible Rows in Excel and Google Sheets The Subtotal Formula with Conditions. It follows the same Minifs approach in visible rows. Maxifs Visible Rows in Excel and Google Sheets This formula is an example to the use of Minifs in Google Sheets and Excel excluding hidden or filtered out rows. It returns the min of visible rows for the names in column A, i.e. Minifs Visible Rows in Excel and Google Sheets Refer my Google Sheets Functions Guide, if you have any query regarding the use of any of the Google Sheets functions mentioned in this tutorial. Also please note that in the second formula I have used Countifs, not Countif. If any row contains the name “Ryan” is hidden, it won’t be included in the count. This formula counts the name “Ryan” but only the visible names. Countif Visible Rows in Excel and Google Sheets While the first formula just finds the average of the visible rows, the second formula additionally checks whether the given criteria meet in column A. Both the formulas calculate averages in different ways. The above two and the following formulas work both in Excel and Google Sheets. Now see how I am including conditions in Subtotal. See the below Subtotal Formula that contains criterion aka condition. If you look at the first screenshot above you can see the Subtotal formula with function # 1. This formula would return the average of the values in the range C2: C15 but for only the visible rows.
Averageif Visible Rows in Excel and Google Sheets
Further, below each formula, you can see one additional formula that is the examples to the use of the Subtotal function with conditions in Excel and Google Sheets. The below are the replacement of the Subtotal formulas provided in the first screenshot except for counta. Yes, once you have a helper column as above that contain Subtotal formulas in each cell, you can use aggregate functions in Google Sheets and Excel without the Subtotal and aggregate function numbers. I’ll explain that how. Before that, you must see how I am aggregating columns without the function Subtotal excluding hidden/filter rows in Excel and Google Sheets. This helps you to conditionally aggregate values in column C. That means when you hide any row, the value in column D in that row will be 0. You can see that the formula in cell F2 now returns 0! Now select the row # 5, right click and from the shortcut menu select Hide to hide the row. This will return the value 200 which is the value in cell D5, right? To test the purpose of the above helper column, in cell F2 or any blank cell type the formula as below. I will tell you the purpose of this helper column and formula. At this time don’t jump into any conclusions about this formula. In that apply the below Subtotal formula in cell D2 and drag down to fill until the cell D15. When using it inside a table is much, much safer.In my above example, column D is my helper column. If you need the COUNTIF () function, turn both the data source and the analysis into tables first. The optimal solution is to use a pivot table to count the counties and sort the states. When you can’t avoid them make them more resilient to Mondays. I suspect this is a common mistake and corroborates my long-held belief that you should avoid formulas in Excel whenever possible. That’s a quick fix, but try to see beyond it. You can solve the problem by removing the reference to the current sheet (we don’t need it) before sorting the data. I have no idea why Excel behaves like this, but it’s annoying and the error is easily overlooked. It points not to the the row Texas is in now, but to where it was before sorting (M49, instead of cell M6). Let me show you how the formula looks like for Texas, currently in row 6: =COUNTIF(Sheet2!$A$6:$B$3104,Sheet1!M49) Excel correctly counts the number of counties, but when you sort the states by number of counties but the list becomes utterly messed up.